Executive & HR Coordinator

Position Summary
The Executive & HR Coordinator will be responsible for providing comprehensive support to the leadership team, primarily assisting the CEO, President, VP of Tech Talent Partnership and Director of Talent Solutions. The ideal candidate will have extensive experience in scheduling, managing calendars, providing high-level administrative support, and handling HR functions in a dynamic, fast-paced environment. This role is critical in ensuring the efficiency and effectiveness of our leadership team and supporting HR initiatives that advance our mission.

Key Responsibilities

Executive Assistant Duties:

• Efficiently manage and coordinate complex schedules, ensuring optimal time management and prioritization for the CEO, President, VP of Tech Talent Partnership and Director of Talent Solutions.
• Organize and prepare for meetings, including drafting agendas, preparing briefing materials, and coordinating logistics (venue, technology, catering, etc.).
• Serve as the primary point of contact for internal and external stakeholders on behalf of the leadership team, managing correspondence and facilitating clear communication.
• Plan and coordinate travel, including flights, accommodations, itineraries, and expense reporting.
• Draft, edit, and proofread documents, presentations, and reports for the leadership team, ensuring accuracy and professionalism.
• Assist in planning and executing organizational events, such as board meetings, retreats, and fundraising events.
• Provide support for special projects and initiatives as needed, conducting research, compiling data, and generating reports.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Demonstrate a high level of professionalism in both written and verbal communication, with the ability to represent the leadership team and organization with clarity, discretion, and polish.
• Assist with office management tasks, maintaining office organization, and ensuring a positive office environment.

HR Coordinator Duties:

• Provide assistance in full-cycle employment, including onboarding and offboarding, job postings, screening resumes, coordinating interviews, and extending offers of employment.
• Serve as a point of contact for employee inquiries and concerns, answering questions related to HR policies and procedures.
• Support the administration of employee benefits programs, including health insurance, retirement plans, and other organizational benefits.
• Assist in the performance review process, including tracking review timelines, gathering feedback, and preparing review materials.
• Coordinate training and professional development initiatives, including scheduling training sessions, tracking attendance, and maintaining training records.
• Support HR-related projects and initiatives, such as employee engagement surveys, diversity and inclusion efforts, and policy updates.

Experience

• 2 -5 years of relevant experience, ideally in executive or administrative support, Human Resources coordination or operations, office management, project coordination, people operations.

Technical Skills and Competencies

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with scheduling and project management software. Experience with Breezy, Gusto and other HR software and systems is a plus.
• Exceptional organizational and multitasking skills with a strong attention to detail.
• Strong problem-solving abilities and a proactive approach to anticipating the needs of the leadership team and HR functions.
• Strong internal and external customer focus
• Excellent verbal and written communication skills, with the ability to interact professionally with a diverse group of stakeholders.
• High level of emotional intelligence, with the ability to build strong relationships and work collaboratively with colleagues and external partners.
• Ability to adapt to changing priorities and work effectively under pressure in a fast-paced environment.
• Ability to deliver results in a timely manner and with excellent quality.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. This position requires the ability to occasionally lift office products and supplies, up to 20 pounds.

Position Type/Expected Hours of Work

This is a full-time position, Monday through Friday 8:00 a.m. – 5:00 p.m. Core hours of work are 9:00 a.m. to 4:00 p.m. Additionally, this is a hybrid position and requires 3 days a week in the ActivateWork office.

Travel

Some travel in the Denver-Metro area is required.

Salary range: $65,000–$75,000 annually, depending on experience